VOLUNTEERING IS A GREAT WAY TO SEE SUMMERFOLK

The Georgian Bay Folk Society looks forward to welcoming people from all over to come and join our volunteer family! We are continually seeking new volunteers to share their experiences, knowledge and ideas within our community. Meet new people, share ideas, collaborate with like minds, learn a new technique or just come and hang out in an open, comfortable and welcoming atmosphere. Volunteers are always welcome and are greatly appreciated; the festival would not run without the generous time donated by all of our volunteers!

By Volunteering at Summerfolk for a minimum of 12 hours, you receive:

  • Access to the 3 day festival!
  • Receive a souvenir volunteer t-shirt!
  • Volunteer camping for tents and small trailers (20’ and under)!
  • Access to special volunteer areas and more!

If you are interested in becoming part of our revitalized and ever-expanding organization, do not hesitate! Take a look at our crews below, have a read and see where you fit! If you’re ready to apply, you can apply online here!  If you’re a returning volunteer please take the time to fill out an application as well!

WHAT CREW IS RIGHT FOR YOU?

ACCESSIBILITY - JUST ASK

This crew is happy to greet and provide assistance to patrons with disabilities or any others who may require special festival services.  Assist with registrations. Hand out information as needed. Manage access areas.

Apply here

APPRENTICE CREW

Ages 14 -18 years of age Apprentices are scheduled to work on at least three different crews over the weekend. This allows the younger volunteers a chance to get a feel for the festival, meet some different individuals and become familiar with some of the volunteer roles available. New volunteers are paired up with experienced volunteers from the selected crew for guidance.

Apply here

BACKSTAGE CAFE

Backstage Café volunteers maintain the café area and provide light snacks and beverages in the backstage area. The duties of this position may include: Set out light snack items, condiments, cups and plates as needed. Make coffee, tea and hot chocolate. Put available cold beverages on ice.

Liaise with the Technical Co-ordinator to ensure that staging crews have eaten; if necessary deliver food to them. Keep Backstage café clean and tidy. Provide light meals and snacks for overnight security personnel.

Apply here

 

BAR

Minimum age is 19 years of age.. All volunteers are required to have a SmartServe certificate. They will be pouring and serving all refreshments from the bar; accept cash and operate a cash register; monitor the crowd for problem patrons, crowd size and under aged drinkers. Clean the grounds and tables in the bar area; gather garbage, recyclable cups, etc. Provide assistance to Bar Coordinator when required.

Apply here

CONSTRUCTION FOOD

Construction Food Volunteers deliver and serve food to the Construction and Electrical Crew volunteers. The duties of this position may include: With the direction of the crew chief, prepare lunch and supper meals Pick up donated meals from suppliers as arranged by the crew chief Deliver food to the construction site at noon and again at 5 o’clock each day during the construction and tear down process Set out the food in the backstage area. Ensure a volunteer notifies all working volunteers that their meal is ready After the meal, clean up the area and store any leftovers

 

Apply here

ELECTRICAL

Electrical Services crew volunteers report directly to the Electrical Services Coordinator. The duties of this position include: Be responsible for the preparation and installation of all electrical systems for staging, security, food booths, etc. relating to the conduct of the Festival. In accordance with the approved site plan, move materials from the electrical trailer storage area to specific locations around the festival site. Install panels, wiring, and electrical equipment under the direction of the Electrical Services Coordinator.

During the festival weekend, repair and maintain electrical services as necessary. After the festival, during tear down, assist with the dismantling and storage of electrical materials under the direction of the Electrical Coordinator.

Apply here

GENERAL STORE

The duties of General Store volunteers shall include: Prior to the festival, set up the General Store area. Receive stock and set up displays and work areas within the tent. Sell Georgian Bay Folk Society and performer merchandise, including CDs . Operate the cash register; make change and provide receipt to the customer. Operate the POS terminals for debit and credit card purchases. Maintain the environment of the General Store, sweeping and keeping counters and tables clear of debris. Monitor customers in the General Store and advise the Crew Chief of any issues or problems.

After the final shift on Sunday, tear down the General Store area. Remove all portable materials and clear the area of garbage or unused materials. On the Monday after the festival, return all General Store materials to the Folk Society office.  

Apply here

INFORMATION

Information Booth Volunteers report directly to the Crew Chief. The duties of this position include: Answer questions from the public about the program, the festival, the site and tourist facilities in the area.  Operate lost and found. Sell programs, raffle tickets and other merchandise. Collect volunteer and audience survey forms and returned ID badges.   

Hours of operation for the Information Booth: Friday: 2 p.m. to 10 p.m. Saturday and Sunday 10 a.m. to 10 p.m.

Apply here

RAFFLE

Work with General Manager to acquire raffle prizes. Arrange advance and on-site sales of raffle tickets, advance and on-site display of prizes, draw, prize distribution. Coordinates crew schedule throughout the festival for maximum ticket sales.

Submit all raffle funds to the Finance trailer and the remaining tickets and unclaimed prizes to the Admin trailer, once the final draw has been completed Sunday at 9 pm at the Amphitheatre stage

Apply here

SECURITY - GATES

SECURITY – The main objective of the Security volunteers is the overall safety and security of the festival and its patrons. Security Volunteers will wear designated attire which will be provided by the Georgian Bay Folk Society. These uniforms will be worn at all times while on duty. This will enable all Security Volunteers to be easily identified by everyone. The specified uniforms will not be worn while off duty.

Police are on site for problems involving rowdiness, alcohol, drugs, fighting etc. They are there for everyone’s benefit and safety. The main goal of our security crew is to uphold the Spirit of the Festival – a safe environment that is friendly, music-driven, and relaxed, while also ensuring a high standard of professionalism. 

FRONT GATE – Security personnel will assist patrons in the lineup procedure including gate control, wrist band checks . Patrons who attempt to butt into the line are asked to move to the back of the line. Hand out pre-entry line numbers, if required. Check all bags and coolers for alcohol or contraband prior to entry into the festival.

SOUTH GATE – Including gate control and wrist band checks; check all bags and coolers for alcohol or contraband prior to entry into the festival.

WATERGATE – Including gate control and wrist band checks; check all bags and coolers for alcohol or contraband prior to entry into the festival.

NORTH GATE /VOLUNTEER CAMPING – Maintain gate control and complete wrist band checks. North Gate shall not be used for public access. This is the service entrance for food vendors, deliveries, volunteers and emergency vehicles, if needed.

Apply here

VOLUNTEER SERVICES

To assist with Thursday Night accreditation on site, receiving memberships and dues and assisting in the preparation of the Volunteer Appreciation Party that follows. Most volunteer hours are required before the festival

Apply here

ACCREDITATION

Register all festival volunteers, VIPs, sponsors and put on their wristbands. Hand out media accreditation as needed. Refer unaccredited members of the media to the Crew Chief for Media Liaison Services. Liaise with the Hotel Hospitality crew and provide accreditation for performers and/or kin who did not pick up their accreditation at the Hotel. Maintain a list of any volunteers who do not show up for their shift. Work with Volunteer Services to prepare packages for crew chiefs to include meal tickets and T-shirts for their crew

Apply here

ARTISAN VILLAGE

Works with Artisan Village Coordinator to meet, greet and direct artisan vendors as they come on to the village site. Acts as host to the artisan vendors during village hours for general assistance and relief. All hours completed during the festival.

Apply here

BOX OFFICE

Process box office ticket sales on site Provide patrons with “will call” tickets provided by the approved ticket vendor Operate the cash register; make change as necessary.  Operate POS terminals for debit and credit card transactions. Provide the patron with appropriate receipts and wristbands.

Refer issues, concerns or special requests to the attention of the Admin Trailer.

Apply here

CHILDREN’S AREA

Children’s Area volunteers assist children and their parents in carrying out activities in a fun, relaxed atmosphere. The duties of this position include: Provide service assisting children and youth at the craft tables. Stock sufficient supplies on each table for the designated activity. Assist with set up in the morning and clean up after closing. Hours of operation for the Children’s Area: Saturday: 10:30 a.m. to 5 p.m. Sunday: 10:00 a.m. to 5 p.m.

Apply here

COMMERCIAL FOOD

Volunteers on the Commercial Food Crew provide direct assistance to food vendors.

Their duties include: Providing accreditation for Food vendors and their staff and put wristbands on for them. Provide vendors and volunteers with ID badges. Assist food vendors to restock their booths as needed. Register all food village staff for their shifts.

Hours of operation for this crew are as follows: Friday 2 p.m. to 8 p.m. Saturday 9:30 a.m. to 8 p.m. Sunday 9:00 a.m. to 8 p.m.

Apply here

FINANCE

Financial Services crews are responsible for the management of cash on the festival site. Process credit card slips and record the information as directed. Record information on the computerized festival ledger.

Apply here

GREENING

Are you passionate about green initiatives?  Share your passion with festival attendees and help us reduce the festival’s impact on the environment by promoting our compost program and other initiatives.  This team, in cooperation with the Sanitation/Trash Crew makes Kelso Beach Park look brand new each morning with pickups throughout the day and evening.  (Friday through Sunday). 

Thanks to the dedication of our volunteers, audiences, funders and partners, we will continue to make reductions in our environmental footprint, and great strides in the promotion of environmental education!

Apply here

INSTRUMENT LOCK UP

The duties of this position include: Take instruments from performers in exchange for a claim ticket Place instruments inside secure storage facility and provide security at the entrance to the lock-up. Return instruments to performers when claim ticket is produced

Refer any complaints or concerns to the attention of the Instrument Lock-up Crew Chief.

Apply here

SANITATION / TRASH

Keep festival grounds clean of garbage Empty garbage cans and recycling bins. On Saturday and Sunday mornings prior to gate opening, and throughout the festival, clean the Amphitheatre in cooperation with the Greening Crew and help reduce the festival’s footprint.

Restock supplies in the permanent and portable bathrooms on-site; when necessary. Deliver garbage bags and recycled materials to the dumpster/recycling bins in the north parking lot.

Apply here

SECURITY

SECURITY – The main objective of the Security volunteers is the overall safety and security of the festival and its patrons. Security Volunteers will wear designated attire which will be provided by the Georgian Bay Folk Society. These uniforms will be worn at all times while on duty. This will enable all Security Volunteers to be easily identified by everyone. The specified uniforms will not be worn while off duty.

Police are on site for problems involving rowdiness, alcohol, drugs, fighting etc. They are there for everyone’s benefit and safety. The main goal of our security crew is to uphold the Spirit of the Festival – a safe environment that is friendly, music-driven, and relaxed, while also ensuring a high standard of professionalism. 

AMPHITHEATRE – Amphitheatre security will work cooperatively with the Front and South gate security to choreograph the seating arrangements in the amphitheatre. Each person waiting in the lineup can save a maximum of four seats in the amphitheatre. Security will be asked to do random aisle checks in the Amphitheatre throughout the festival to ensure a safe and secure environment for all patrons; as well as to provide information to patrons when requested. They will ensure that all aisles are clear in case of emergency.

There is security in place all day even when nothing is going on – to enforce security guidelines.

BACKSTAGE – Includes gate control and wrist band checks. All required to have their Smart Serve Certification on file with the Georgian Bay Folk Society office and be 19 years of age.

LICENSED AREA(S) – Security Volunteers working at the licensed areas, “Down by the Bay Tent, Backstage Bar, Wine Bar”, are all required to have their Smart Serve Certification on file with the Georgian Bay Folk Society office and be 19 years of age. Volunteer duties may involve: gate control, wrist band checks, checking for appropriate ID for age of majority, maintaining the cleanliness of the licensed area by picking up garbage and recyclable cups, help anyone who may need assistance with a cab ride home and catching some excellent shows.

Apply here

ADMIN

If you are organized, good with people and have a keen eye for detail, you will feel right at home with the Admin crew.  This crew is ready to assist everyone – directions, communications and general information.

Apply here

AUTOGRAPH TABLE

Everyone loves autograph sessions at the festival !

The Autograph crew  is ready to assist performers to sign up and set up for autograph sessions – which are held in the General Store during festival hours on Saturday and Sunday.  

Apply here

BACKSTAGE HOSPITALITY

Welcome performers to the site as they arrive backstage. Keep the Green Room and change rooms tidy. Ensure water is provided in the change rooms. Provide security at the Green Room entrances and ensure that only authorized personnel have access to the area. Answer the backstage phone and relay messages as needed.

After the main stage concert ends on Sunday evening before leaving the site, clean and sweep the backstage area. Return any Lost and Found articles to the Administration trailer for transportation to the office. Return tables and chairs to the Main bar. Return the trailer key to the Administration Trailer.

Apply here

CONSTRUCTION

CONSTRUCTION – Construction Volunteers report directly to the Site Coordinator.

The duties of this position include: the preparation and installation of all staging and booths for the Festival. In accordance with the approved site plan, move materials from the storage area to specific locations around the festival site. Install perimeter fencing under the direction of the Site Coordinator. Paint booths and staging as directed by the Site Construction Coordinator.

During the festival weekend, repair and maintain booths, staging and fencing as necessary. After the festival, during tear down, assist with the dismantling and storage of construction materials and equipment.

Apply here

DANCE STAGE

Greet performing artists backstage and confirm technical data; assist in technical setup on stage(s), when necessary. Assist in maintaining the set performance schedule.

Apply here

FIRST AID/CHILD REGISTRATION

First Aid Services crew volunteers report directly to the First Aid Coordinator. The duties of this position include: Providing First Aid services for patrons, volunteers, staff and contractors on site. Under the direction of the Coordinator and in compliance with the Lost Children policy, assist in setting up the registration area and register children and parents at the festival.

Apply here

HOTEL HOSPITALITY

Hotel Hospitality delivers packages of information and accreditation for the performers as they arrive.

The crew provides breakfast and light snacks for them at the hotel throughout the weekend and host a Sunday evening social event for performers, festival crew chiefs and coordinators.

Apply here

INSTRUMENT SHUTTLE

This crew will load instruments from performer shuttle and instrument lockup into the cart and push the cart to the designated stage.

Assist the performers and/or stage crew to lift instruments from the cart to the stage. After the performance, assist performers and stage crew to with remove instruments from the stage. Move instruments and equipment back to the lockup as needed. Assist performers carrying their instruments to and from their vehicles

On request meet performer’s vehicles in the South Parking Lot to assist in delivering instruments and equipment to staging areas.

Apply here

SHARING CIRCLE

Prepare area and encourage others to present their spoken word piece to the crowd. Greet performing artists backstage and confirm technical data; assist in technical setup on stage(s). Assist in maintaining the set performance schedule.

Apply here

STAGING

STAGING – Assist the Artistic Director and Technical Director(s) in producing concerts and workshops during the day and evening of the festival Co-ordinate main stage activities between the Artistic Director, Technical Director, Stage Crew Coordinator, evening hosts and performers

Greet performing artists backstage and confirm technical data; assist in technical setup on stage(s).  Assist in maintaining the set performance schedule

Apply here

 
All volunteers must read the GBFS/Summerfolk Customer Service Policy and the volunteer Code of Conduct

 

A reminder that all volunteers must be at least 14 years of age at time of festival and volunteers must be 19+ to volunteer in our licensed areas with Smart Serve Certification.  We ask that all volunteers are available for all three days of the festival as well to pay a $20 Friend of the Festival Fee. Volunteers may pay by PayPal after submitting their application or by visiting the GBFS office. If you have questions regarding our Friend of the Festival Fee please contact the GBFS office for more information.

In order to stay updated check out our Facebook page for volunteers! Check out Summerfolk Volunteers today!

Volunteers! We would love to hear from you, take the time to fill out our anonymous volunteer feedback form! https://forms.gle/hfgLL7r2q2CpowsK8

*Unfortunately we cannot guarantee that every volunteer will receive a placement*

SUMMERFOLK/MARINA TRAILER CAMPING REGISTRATIONS

TRAILER SPACE RENTALS are $30.00 @ DAY   
* A limited number of spaces are available for SUMMERFOLK VOLUNTEERS ONLY!!  
* All spaces will be 20′ x 25′ –  room to park a trailer and one vehicle.               
* Maximum 6 people allowed per trailer site.                                   
* There are NO TENTS permitted on this property.

To book your trailer space, click on the link below: @ https://www.emailmeform.com/builder/form/fwg2tn875LXfbk1

This space is made available through a friendly-agreement with Georgian Shores Marina. (All fees going to GSM)  Please be respectful of the rules and the space. 

Thank you for being a part of the Summerfolk family and we shall see you at the festival in August!